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10/03/77 Major Adolph H. Knehans, v. Clifford L. Alexander


October 3, 1977





Appeal from the United States District Court for the District of Columbia (D.C. Civil 1978-73).


Tamm, Robinson and Robb, Circuit Judges. Opinion for the court filed by Circuit Judge Tamm. Dissenting opinion filed by Circuit Judge Robinson.


Our appellant, former Major Knehans, was honorably discharged from the United States Army pursuant to 10 U.S.C. § 3303 (1970) *fn1 for having been twice passed over for promotion by a Statutory Selection Board. In order to prevent his imminent discharge, Knehans brought an action in the United States District Court for the District of Columbia to invalidate it on grounds of procedural noncompliance, alleging that submission of his defectively constituted personnel file had rendered the review to which he was statutorily entitled a nullity. After Knehans had exhausted his available administrative remedies by unsuccessfully applying for relief from the Army Board for Correction of Military Records , see generally id. § 1552, the district court granted the Army's motion for summary judgment. Knehans v. Callaway, 403 F. Supp. 290 (D.D.C. 1975). This appeal promptly ensued, in which Knehans advances essentially two distinct arguments: (1) that by statute his discharge was conditioned upon his promotion having been properly considered by two Statutory Selection Boards and that consideration of his properly compiled file by an Army Standby Advisory Board was insufficient compliance with that condition; and (2) that he had a due process right to a hearing because his discharge implicated his constitutionally protected interests in "liberty" and "property". For the reasons which follow, we affirm.

We treat appellant's last contention first since it is the least compelling and may thus be disposed of expeditiously. Knehans asserts that "although this court has advanced the view that a hearing is necessary where an officer suffers a loss of liberty, and damage to reputation and loss of employment is defined as liberty, the court below held otherwise." Appellant's Brief at 18. The short answer to this is that whatever "liberty" interest Knehans may have had in his reputation, see Paul v. Davis, 424 U.S. 693, 47 L. Ed. 2d 405, 96 S. Ct. 1155 (1976), has not been impinged by the mere fact of his honorable discharge and nonretention in the Army,*fn2 see Board of Regents v. Roth, 408 U.S. 564, 572-75, 33 L. Ed. 2d 548, 92 S. Ct. 2701 (1972), especially since the reasons for his nonpromotion were never publicly disseminated, compare Appellant's Reply Brief at 13 with Codd v. Velger, 429 U.S. 624, 627-28, 51 L. Ed. 2d 92, 97 S. Ct. 882 (1977) and Bishop v. Wood, 426 U.S. 341, 348-49, 48 L. Ed. 2d 684, 96 S. Ct. 2074 (1976), and, secondly, that he had no constitutionally protected entitlement to continued active duty as a commissioned officer in the Army since, absent more, any objectifiable expectancy supporting such an entitlement was sufficiently negated by the express provisions of 10 U.S.C. § 3303 (1970).*fn3 See generally Pauls v. Secretary of the Air Force, 457 F.2d 294, 297 (1st Cir. 1972). In sum, we find no reason whatsoever to fault the district court's analysis of appellant's procedural due process claims based on asserted liberty and property interests.

As to appellant's other argument, it is undisputed that both Selection Boards reviewed a personnel file on appellant which in certain respects was not strictly in accord with Army directives. Knehans views this oversight as automatically voiding his discharge and, at the same time, as entitling him to retention in the service at least until two new Selection Boards have been convened at one-year intervals to consider his promotability on the basis of a proper file. Fortunately, we are not required by the circumstances presented here to accept this extreme position, interfering as it would with personnel matters better left in most cases to the discretion of the military, compare Orloff v. Willoughby, 345 U.S. 83, 93-94, 97 L. Ed. 842, 73 S. Ct. 534 (1953) with Mindes v. Seaman, 453 F.2d 197, 201 (5th Cir. 1971), for he is entitled to no such relief either by statute or regulation.

Evincing some confusion on this point, appellant asserted in his brief that "it is admitted herein that appellant has not been passed over by two statutory selection boards . . .," Appellant's Brief at 10, which of course is incorrect for he quite certainly had been. It is true that subsequent to these two nonpromotion decisions the Army determined that one of several Officer Efficiency Reports had been improperly included in the review file*fn4 and that several letters of commendation which should have been included therein had not been.*fn5 Such a showing of error, however, does not nullify the Selection Boards' proceedings nor requires that appellant once again be considered by two separate ones, for nothing conditions the validity of Selection Board proceedings upon the review of a perfectly compiled personnel file. Though Army regulations do specify what documents are properly contained in an officer's selection file, AR 624-100 paras. 16-17; J.A. 82-83, those same regulations provide:

Selection board action is administratively final. Reconsideration for promotion will be afforded only in those cases where material error was present in the records of an officer when reviewed by a selection board. This determination will be made by Headquarters, Department of the Army.

Id. para. 18(b); J.A. 83. Thus, in this instance, appellant must take "the bitter with the sweet", and the fact that the Secretary of the Army subsequently directed a Standby Advisory Board*fn6 to evaluate the corrected file vis-a-vis a pool of others was simply an act of administrative grace about which appellant can scarcely complain.

By the same token, appellant's challenge to the ABCMR's proceedings*fn7 is, at bottom, irreconcilable with a long line of precedent in this circuit and others that, subject to certain exceptions inapplicable here, an aggrieved military officer must first exhaust his administrative remedies before his particular service's Board for Correction of Military Records prior to litigating his claims in a federal court. See, e.g., Horn v. Schlesinger, 514 F.2d 549, 551 (8th Cir. 1975); Sohm v. Fowler, 124 U.S. App. D.C. 382, 365 F.2d 915 (1966); McCurdy v. Zuckert, 359 F.2d 491 (5th Cir.), cert. denied, 385 U.S. 903, 87 S. Ct. 212, 17 L. Ed. 2d 133 (1966). Compare Ogden v. Zuckert, 111 U.S. App. D.C. 398, 298 F.2d 312 (1961). This rule must logically rest on the proposition that such a Correction Board, charged with a responsibility to "correct an error or remove an injustice," 10 U.S.C. § 1552(a) (1970), has by implication sufficient authority to provide the relief appellant now seeks: full reinstatement and backpay. See, e.g., Hodges v. Callaway, 499 F.2d 417, 422 (5th Cir. 1974); Sohm (supra) 365 F.2d at 917; Ogden (supra) 298 F.2d at 317-18 (Burger, J., dissenting); Caddington v. United States, 147 Ct. Cl. 629, 178 F. Supp. 604 (1959). See also 10 U.S.C. 1552 (d) (1970).

In this respect, the Army's Correction Board is, as the district court properly characterized it, "a vital part of the promotion apparatus established by Congress," 403 F. Supp. at 294; see Horn (supra) 514 F.2d at 552; Hodges (supra) 499 F.2d at 422, and appellant must show that its decision not to reinstate him on the basis of a corrected file was arbitrary, capricious or otherwise unlawful. See, e.g., Horn (supra) 514 F.2d at 553 & n.14; Yee v. United States, 206 Ct. Cl. 388, 512 F.2d 1383, 1386 (1975). The district court concluded that he had failed to sustain his burden of proof in this regard, and we fully agree. See Mindes v. Seaman, 501 F.2d 175, 176 (5th Cir. 1974).

Not finding any of appellant's other arguments meritorious, the summary judgment awarded by Judge Jones is hereby





ROBINSON, Circuit Judge, dissenting:

I cannot accept the court's conclusions that the selection boards' consideration of appellant's improperly-constituted personnel file was not harmful error and that the failure of the Army Board for Correction of Military Records to reinstate appellant was not arbitrary. For reasons to be expressed, I would reverse the District Court's judgment and remand the case for a determination of whether the evidence establishes a substantial probability of prejudice emanating from the selection boards' proceedings.1 That disposition of the case would incidentally eliminate, at least temporarily, the necessity of passing on appellant's due process claims - a bonus we should be eager to realize.2 Because, however, my colleagues have treated the due process contentions unsatisfactorily, I feel obliged to comment upon them briefly.3 I

As stated in the majority opinion, appellant was honorably discharged from the United States Army pursuant to Section 3303,4 which specifies that course for a commissioned officer who has not been recommended for promotion by either of two consecutive selection boards and who is not eligible for retirement. Although Section 3303 expressly conditions discharge on consideration for promotion by two selection boards functioning in direct succession, the statute applicable to Army selection board proceedings does not elaborate the elements of a candidate's record that must or must not be evaluated.5 By implementing regulations, however, the Army has ruled certain materials admissible6 and certain others inadmissible in a selection board proceeding.7

Appellee, the Secretary of the Army, admits, and the District Court assumed in reaching its decision,*fn8 that contrary to the regulations several letters commending appellant were omitted from the record reviewed by the selection boards, and that an officer efficiency report inadmissible under the regulations was considered by the boards. Because under well-settled principles a governmental agency is legally bound to adhere to its own regulations,*fn9 the omission of the letters of commendation and the inclusion of the efficiency report rendered appellant's file clearly defective.

Although my colleagues apparently concede this point, they opine that the validity of selection board proceedings does not depend upon review of a perfectly constituted personnel file. With this observation I fully agree. But the question here is not whether any imperfection in a candidate's personnel file examined by a selection board fatally taints that proceeding. Rather, the issue is whether the mistake admittedly accompanying consideration of appellant's file was sufficiently severe to merit remedial measures. If the Army's blunder was in fact injurious to appellant, evaluation by the Army of the corrected file was mandatory, not simply an "act of administrative grace" as the court asserts. As will be developed, I believe the evidence suggests a grave likelihood of prejudicial error. *fn10 II

Admittedly, the District Court's function was not to review directly the determinations of the two selection boards that evaluated appellant's record, but to review the decision of the Army Board for Correction of Military Records refusing to reinstate him. The ABCMR concluded that "insufficient evidence ha [d] been presented to indicate probable material error or injustice."*fn11 The District Court held, and my colleagues now affirm without discussion, that the ABCMR's decision was not arbitrary.

I believe, however, that the District Court was overly deferential in its review of the ABCMR's decision. The court observed:

It is not so obvious that in the instant case the inclusion of the adverse OER and the absence of several letters of recommendation would necessarily lead to a non-promotion decision by a Selection Board. . . . In the absence of evidence that inclusion of the negative OER necessarily caused the non-promotion decisions, this court cannot say that the ABCMR's refusal to reverse those decisions was without a rational basis.*fn12

Certainly, if a defect in a candidate's file "necessarily" would preclude his promotion, the defect would be harmful, and the ABCMR's failure to remedy it clearly would be reversible.*fn13 But even short of this, the ABCMR just as clearly would violate its duty to remove injustices and correct errors in servicemen's records*fn14 if it refused to rectify a mistake that likely prevented promotion. Thus, the District Court should have undertaken to ascertain whether a substantial threat of prejudice was established by the evidence, and if it was the ABCMR's refusal to reinstate should have been reversed as arbitrary.

In fact, the evidence raises serious doubts regarding the soundness of the ABCMR's determination. We are told that the defective efficiency report indicated a downward trend in appellant's performance,*fn15 and that could have been critically important to the decision of the selection boards, especially in view of the District Court's finding that appellant's record was otherwise "very good."*fn16 Moreover, the Chief of the Engineering Branch of the Corps of Engineers informed appellant by letter after the action of the first selection board that the efficiency report was a significant item in his file.*fn17 Although the letter indicated that the Engineering Branch did not participate in the decisionmaking process, its opinion bears on the materiality of the report; the Engineering Branch, in which appellant sought advancement, certainly was familiar with the considerations relevant to caliber of performance within that branch. In support of the decision of ABCMR, the District Court noted a similar negative report that appellant had received earlier in his career regarding his performance while stationed in Okinawa.*fn18 Yet, such a report would not diminish the impact of the more recent but defective efficiency report since the mere existence of the second adverse report suggested continued inefficiency, which qualitatively altered the character of appellant's records.*fn19

The District Court also concluded that the letters of commendation erroneously omitted from appellant's file were no more laudatory than the valid efficiency reports present in the file. Because the letters were therefore "cumulative in effect," the court held that the ABCMR "could rationally have concluded that their omission did not result in [appellant's] nonpromotion." *fn20 Even if the omission of the letters of commendation from appellant's file would not inexorably have precluded a favorable decision by the selection boards, it may have contributed to the Boards' nonpromotion decision significantly since the omitted letters manifested more universal approval of appellant's performance. Thus, in light of the doubts raised by the evidence, I would remand this case to the District Court for reevaluation of the question of prejudice by the less restrictive standard of substantial probability as opposed to necessary effect.*fn21 III

On my view of this case, I would not reach appellant's Fifth Amendment due process contentions. Because, however, my colleagues have addressed the due process issues, and from my standpoint have resolved them unsatisfactorily, I am constrained to add a few remarks of my own.

First, unlike the majority, I am not at all convinced that appellant's claim of loss of liberty without due process can be "disposed of expeditiously." Appellant's discharge has not seriously damaged his "standing and associations in his community,"*fn22 and he would not be entitled to due process protection on that basis. But in Roth*fn23 the Supreme Court recognized a second prong to the liberty-interest test in cases involving termination of employment. The Court held that governmental action that forecloses a range of employment opportunities deprives the affected person of a liberty interest:

The State . . . did not invoke any regulations to bar the respondent [an assistant college professor] from all other public employment in state universities. Had it done so, this . . . would be a different case. For "to be deprived not only of present government employment but of future opportunity for it certainly is no small injury. . . ."*fn24 state, in regulating eligibility for a type of professional employment, cannot foreclose a range of opportunities "in a manner . . . that contravene[s] Due Process,"*fn25 . . . and specifically, in a manner that denies the right to a full prior hearing.*fn26

In the present case, the effect of appellant's discharge was not only to terminate his active duty in the Regular Army but also to prevent his reentering on active duty as a reserve officer.*fn27 Appellant argues with some force that civilian work in the general area of his expertise and experience is qualitatively different from employment as an officer in the Army.*fn28 Thus, appellant raises a substantial claim that his discharge pursuant to Section 3303 effected a deprivation of his liberty to pursue a range of professional opportunities, thereby entitling him to due process protection.

Second, although I agree with my colleagues that appellant has not established the existence of the property interest requisite, I believe their formulation of this issue is inadequate. Contrary to their assertion, an objectifiable expectancy supporting an entitlement to continued duty as a commissioned Army officer was not necessarily negated by Section 3303. That provision authorizes discharge only if an officer is not recommended for promotion by two successive selection boards. Hence, an officer cannot be discharged under Section 3303 unless he is twice determined to be nonpromotable. This, without more, does not negate a legitimate claim of entitlement.

Section 3303, however, does not independently establish entitlement to continued employment because nothing therein suggests that the determinations of the selection boards are to be more than discretionary. The Army has promulgated criteria and guidelines to govern deliberations of selection boards,*fn29 but they are not inclusive. A selection board need not base its decision on any single factor and no specific qualifications are essential to promotion. *fn30 Thus, a candidate apparently cannot be assured of a recommendation for promotion by satisfying any particular group of criteria. *fn31 Because a selection board's promotion decision involves so broad a range and so high a degree of discretion, an officer has no protected property interest in his Army officership.

These, then, are my thoughts on the constitutional aspects of this case. To repeat, I express them only to repel any notion that I concur in those advanced by my colleagues. As previously indicated, had my view of the case prevailed, we would simply reverse the District Court's judgment and remand for reconsideration on the issue of prejudicial error without reaching the constitutional questions at this time.

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