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United States v. New York Metropolitan Transportation Authority

December 29, 2006

UNITED STATES OF AMERICA, PLAINTIFF,
v.
NEW YORK METROPOLITAN TRANSPORTATION AUTHORITY, ET AL., DEFENDANTS.



ORDER

In these six consolidated actions, the United States and the individual plaintiffs, who are Muslim and Sikh TA employees, allege that the New York Metropolitan Transportation Authority and the New York City Transit Authority (collectively the "TA") discriminated against them and similarly situated employees who wear religious head coverings and failed to accommodate their religious beliefs in violation of Title VII of the Civil Rights Act of 1964, 42 U.S.C. § 2000e et seq. By letter dated June 22, 2006, plaintiffs move to compel the TA to produce documents from TA manager Jennifer Sinclair's*fn1 files withheld on grounds of

attorney-client privilege and/or attorney work product. See Letter to Court from Diana L. Embrey dated June 22, 2006 (ct. doc. 104 in 04-CV-4237).

After conducting an in camera inspection of the documents in dispute, I grant in part and deny in part plaintiffs' motion.

DISCUSSION

"To invoke the attorney-client privilege, a party must demonstrate that there was: (1) a communication between client and counsel, which (2) was intended to be and was in fact kept confidential, and (3) made for the purpose of obtaining or providing legal advice." United States v. Constr. Prods. Research, Inc., 73 F.3d 464, 473 (2d Cir. 1996); see Fisher v. United States, 425 U.S. 391, 403 (1976). Draft documents ultimately sent to third parties retain their privilege "if they were prepared for the purpose of obtaining legal advice and/or contain information a client considered but decided not to include in the final version." Renner v. Chase Manhattan Bank, 1998 No. 98 CIV. 926, 2001 WL 1356192, at *8 (S.D.N.Y. Nov. 1, 2001); see McCook Metals L.L.C. v. Alcoa Inc., 192 F.R.D. 242, 255 (N.D. Ill. 2000); Andritz Sprout-Bauer, Inc. v. Beazer East, Inc., 174 F.R.D. 609, 632 (M.D. Pa. 1997) ("Drafts of documents . . . circulated to counsel for comments on legal issues are considered privileged if they were prepared or circulated for the purpose of giving or obtaining legal advice and contain information or comments not included in the final version"); U.S. Postal Serv. v. Phelps Dodge Refining Co., 852 F. Supp. 156, 163 (E.D.N.Y. 1994).

Federal Rule of Civil Procedure 26(b)(3) embodies the federal work product doctrine which provides qualified protection to "documents and tangible things... prepared in anticipation of litigation or for trial" from discovery. Fed. R. Civ. P. 26(b)(3); Constr. Prods., 73 F.3d at 473; Bogan v. Northwestern Mut. Life Ins. Co., 163 F.R.D. 460, 462 (S.D.N.Y. 1995); Stryker Corp. v. Intermedics Orthopedics, Inc., 145 F.R.D. 298, 301 (E.D.N.Y. 1992); see Hickman v. Taylor, 329 U.S. 495, 511 (1947). Documents prepared in anticipation of litigation are those that, "in light of the nature of the document and the factual situation in the particular case . . . can fairly be said to have been prepared or obtained because of the prospect of litigation." United States v. Adlman, 134 F.3d 1194, 1202 (2d Cir. 1998).

The burden of establishing the applicability of both attorney-client privilege and the attorney work product doctrine rests with the party asserting it. See Constr. Prods., 73 F.3d at 473.

Documents labeled A-6, F-3, F-19, F-22, and F-23

These documents are draft uniform policy bulletins that were submitted for review by attorneys in either the Office of Labor Relations or the Law Department in response to an arbitrator's finding that a prior uniform policy bulletin was improperly written. See ct. doc. 106 at 2, Exhs. A at ¶¶ 2, 4 (Declaration of David Hyland, Senior Director in the TA's Office of Labor Relations), B at ¶ 5 (Declaration of K. Jennifer Sinclair, Chief Transportation Officer in the TA's Department of Buses). These documents need not be produced since they are draft documents that were submitted to attorneys for the purpose of obtaining legal advice. See Renner, 2001 WL 1356192, at *8; McCook Metals, 192 F.R.D. at 255; Andritz Sprout-Bauer, Inc., 174 F.R.D. at 632; U.S. Postal Serv., 852 F. Supp. at 163. Although the uniform policy bulletins were intended to be, and ultimately were, released to TA employees, it is clear from review that the client "still intend[ed] that his communications with his attorney prior to the finalization of the document remain confidential." In re Kidder Peabody Sec. Litig., 168 F.R.D. 459, 474 (S.D.N.Y. 1996); see In re Grand Jury Subpoena Duces Tecum Dated September 15, 1993, 731 F.2d 1032, 1037 (2d Cir. 1984).

Documents labeled D-2 and F-18

These documents are internal memoranda between non-attorney TA officials commenting on the draft uniform policy bulletins discussed above. See ct. doc. 106 at 2, Exh. B at ¶ 5. Unlike the draft bulletins themselves, there is no indication that these documents were submitted to TA attorneys for the purpose of obtaining legal advice. See Constr. Prods., 73 F.3d at 473. "Work by a non-attorney, undertaken without a request by the attorney to assist her, is not within the attorney-client privilege." Verizon Directories Corp. v. Yellow Book USA, Inc., No. 04-CV-251, 2004 WL 4054842, at *3 (E.D.N.Y. July 22, 2004); Byrnes v. Empire Blue Cross Blue Shield, No. 98 Civ. 8520, 1999 WL 1006312, at *4 (S.D.N.Y. Nov. 4, 1999). Therefore, these memorandums are not protected by any privilege and must be produced.

Documents labeled B-3, B-4, F-2, F-27, and F-28

These documents contain information gathered for the purpose of defending the TA in arbitration proceedings at the request of David Hyland, a TA attorney in its Office of Labor Relations. See ct. doc. 106 at 2, Exhs. A at ¶ 3, B at ¶¶ 3, 4. Such documents are protected under the attorney work product doctrine. See Adlman, 134 F.3d at 1202. However, although the compilations of information contained in B-3, B-4 and F-2, which were created in connection with the arbitration, may be protectible as work product, the underlying information regarding ...


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