PAUL WOOTEN JUSTICE
This matter is a proceeding brought pursuant to Election Law § 16-102, to validate a petition designating the petitioner Sean Gardner (petitioner), as a candidate for election for the public office of Council Member for the 8th Council District, City of New York, in the Democratic Party primary election to be held on September 10, 2013. On July 30, 2013, this Court established that all parties had no jurisdictional issues and referred the matter to Special Referee Phyllis Sambuco (SR Sambuco) for all purposes to Hear and Report. Before the Court are oral applications made on the record on August 7, 2013 by the petitioner and the respondent the Board of Elections (the Board), to reject and confirm the Report and Recommendation of SR Sambuco, respectively.
Factual and Procedural Background
The facts herein are not in dispute. On July 8, 2013, Gardner filed a Democratic Party designating petition with the Board, as a candidate for election for the public office of Council Member for the 8th Council District, City of New York, in the Democratic Party primary election to be held on September 10, 2013. The petition cover sheet filed with the Board lists 16 volumes to the petition and indicates a total of 4, 655 valid signatures for the public office that requires only 450 valid signatures. Pursuant to the Board Rules for Designating Petitions (Board Rules), the petition cover sheet may indicate the name and address of someone to be contacted about any issues regarding the petition cover sheet. The Board Rules permit the legal contact person to be an attorney, the candidate or party or his or her designee for purposes of service and contact (see CPLR §§ 320[a], 2103, 2103[c], and Designating Petition Board Rules, p. 22, 23 and 24 [sample cover sheet and sample amended cover sheet]). Gardner's cover sheet listed Kahadijaha Saeed (Ms. Saeed), as the contact person or agent on his behalf.
In accordance with Rule D-1 of the Board Rules, within forty-eight hours of filing, the Board reviewed Gardner's designating petition cover sheet and determined that the cover sheet was missing information and was therefore deficient. Pursuant to Rule D3 of the Board Rules, on July 9, 2013, the Board sent a non-compliance letter notice (NCN letter) to Ms. Saeed by United States Postal Service (USPS) Guaranteed Overnight Express Mail (Overnight Express Mail) with a waiver of the signature requirement. In the letter, the Board alleged that petitioner's designating petition cover sheet failed to comply with "the New York State Board of Elections Regulations, 9 NYCRR § 6215, or [the] Board's Rules for Designating/Opportunity to Ballot Petitions adopted on March 27, 2012." The NCN letter indicated that the "number of volumes [were] omitted from the cover sheet" and the petition cover sheet "omits statements that the petition contains the number of valid signatures required by the Election Law" (see Board's letter, Petitioner's Memorandum of law, exhibit 2). These omissions violate Rule C-2 of the Board's Rules (see also 9 NYCRR § 6215.8). Pursuant to D4 of the Board's Rules, the petitioner had three business days from the date of the letter in which to cure the defects by the filing of an amended cover sheet. All parties agree that the Board chose the waiver of signature requirement option on the USPS Overnight Express Mail Delivery, which indicates that the USPS did not require a receipt signature from the address and that the USPS was required to leave the express mail package at Ms. Saeed's address. All parties also agree that on July 10, 2013, the USPS went to Ms. Saeed's address and attempted delivery to an authorized recipient for signature. Upon failure to find someone at the address for a signature, the USPS did not deliver the letter notification as required, but instead returned the Overnight Express Mail Package to the Post Office where it sat until it was returned to the Board on July 29, 2013, and marked "unclaimed" (see SR Sambuco's Report, p. 3, 4).
According to the Board Rules D3 and D4, the petitioner had until Friday, July 12, 2013 to file an amended petition cover sheet. Ms. Saeed only learned of the NCN letter's existence from the Board after the notice to cure period had expired, and she filed an amended cover sheet with the Board at 1:26 p.m. on Monday, July 15, 2013, the^first business day after the notice to cure period had expired. Sometime after the amended cover sheet was filed, the Board ruled to invalidate the designating petition. However, according to the record before SR Sambuco and the Court, the Board did not memorialize any decision to invalidate the petitioner's designating petition pursuant to Board Rule D6.
On July 24, 2013, petitioner commenced this action by the filing of an Order to Show Cause and Verified Petition seeking to reverse the ruling of the Board and to validate his Democratic Party designating petition seeking to designate the petitioner as a candidate for election for the public office of Council Member for the 8th Council District, City of New York in the Democratic Party primary election to be held on September 10, 2013, and to order the Board to print and place the name of the petitioner upon the official ballots for such Primary Election.
In a Report and Recommendation (the Report) dated August 2, 2013, SR Sambuco recommended that the Court deny the petitioner's Verified Petition to validate the petitioner's designating petition (see SR Sambuco Report). On August 7, 2013, the petitioner moved by oral application before this Court to reject the Referee's Report, and the Board moved to confirm the Report (see Court Transcript dated August 7, 2013).
Petitioner proffers that his Verified Petition designating him as candidate should not be denied. On substantive grounds, petitioner asserts that the original designating petition cover sheet was in its proper legal form and in substantial compliance with the Board Rules. He asserts that all sixteen volumes were listed on the cover sheet, and that omitting a statement that the petition contains sixteen volumes and failing to include the statement that the petition contains the number of valid signatures required by the Election Law is de minimis and in substantial compliance with the Board's cover sheet rules as required by 9 NYCRR § 6215.6. Moreover, on procedural grounds, petitioner contends that due to an error and oversight by the USPS, the petitioner did not receive actual timely notice from the Board of the cover sheet defects and was not given an opportunity to cure same. Accordingly, petitioner asserts that the amended cover sheet filed on July 15, 2013 should have been ruled to have been in substantial compliance with the Election Law and Rules since it "presented no danger of fraud or confusion to the Board" (see Petitioner's Memorandum in Support, p. 7).
The Board asserts that SR Sambuco was correct in recommending that the petition to validate be denied because the act of depositing the NCN letter with the USPS completed its obligation to notify petitioner of the determination of noncompliance under both 9 NYCRR § 6215 and the Board of Elections rules for Designating/ Opportunity to Ballot Petitions. As such, the Board contends that since petitioner failed to timely file an amended cover sheet, the petition is invalid.
A Referee's authority is derived from the order of reference (see CPLR 4311; Marshall v. Pappas, 143 A.D.2d 979 [2d Dept 1998]; Lipton v Upton, 128 Misc.2d 528, 531, affd 119 A.D.2d 809 [2d Dept 1986]; see also Feder Corp. v. Bozkurtian, 48 A.D.2d 701 [2d Dept 1985]). "It is well settled that the report of a Special Referee shall be confirmed whenever the findings contained therein are supported by the record and the Special Referee has clearly defined the issues and resolved matters of credibility" (Steingart v. Hoffman, 80 A.D.3d 444, 445 [1st Dept 2011], citing Nager v. Panadis, 238 A.D.2d 135, 135-136 [1st Dept 1997]; see also Melnitzky v. Uribe, 33 A.D.3d 373 [1st Dept 2006]; Kaplan v. Einy, 209 A.D.2d 248 [1st Dept 1994]; Namer v. 152-54-56 W. 15th St. Realty Corp., 108 A.D.2d 705 [1st Dept 1985] Iv dismissed sub nom Walker v. Sant'Andrea, 72 N.Y.2d 954 ). "The Special Referee is considered to be in the best position to determine the issues presented" (Nager v. Panadis, 238 A.D.2d at 136).
The Court finds that SR Sambuco clearly defined the issues and resolved matters of credibility in a hearing without a transcript. The Court partially confirms SR Sambuco's Report, in that the Court accepts the facts as stated in the Report, but rejects SR Sambuco's conclusions of law. Specifically, this Court rejects SR Sambuco's finding that the Board's initial July 9, 2013 determination that the petition cover sheet was defective pursuant to 9 NYCRR § 6215.2 and the Board Rules for Designating Petitions was proper. The Court finds that the issue regarding non-compliance is moot due to the fact that the petitioner's amended cover sheet is in substantial compliance with the Board's Rules, and it corrected any possible noncompliance error (see Election Law § 6-134 ["The provisions of this section shall be liberally construed, not inconsistent with substantial compliance thereto"]; 9 NYCRR § 6215.6[a] ["Except as specifically set forth herein, these rules shall be liberally construed and technical defects shall be disregarded where there has been substantial compliance and where a strict construction is not required for the prevention of fraud"]). The amended cover sheet, which includes the correct information from the original cover sheets, now also indicates the "number of ...