United States District Court, W.D. New York
DECISION AND ORDER
DAVID G. LARIMER, District Judge.
Plaintiff Troy Cordell ("plaintiff") brings this action against Unisys Corporation ("defendant"). (Dkt. #3, Exh. 1). The matter was initially brought in New York State Supreme Court, Monroe County, via a Summons with Notice pursuant to NY CPLR 305(b). Defendant demanded a copy of the complaint on June 5, 2012, pursuant to New York practice, but the case was removed here to Federal Court June 6, 2012. (Dkt. #3). The parties dispute whether the complaint was ever mailed to, or otherwise served on, the defendant pursuant to its demand.
On November 14, 2013, after the matter had lain dormant for seventeen months with no action, the Court issued an Order to Show Cause directing the parties to advise the Court of the status of the case, and warning plaintiff that failure to respond could result in dismissal of the matter for failure to prosecute. (Dkt. #4). The parties did respond, and in a subsequent Order, the Court directed plaintiff to file the original complaint and certificate of service, in compliance with Fed. R. Civ. Proc. 3 and 5(d)(2). (Dkt. #7).
On December 16, 2013, plaintiff filed what is alleged to be a copy of the original complaint, dated June 20, 2012, with a New York Supreme Court caption and index number (despite the fact that the action had been removed to this Court on June 5, 2012), and an affidavit of service in which plaintiff's counsel averred that the complaint had been served on defendant by mail on June 20, 2012. (Dkt. #8).
Defendant denied receiving a copy of the complaint, and it thereafter moved to dismiss the complaint on the grounds of failure to effect timely or proper service, failure to prosecute, and failure to comply with a court order (Dkt. #9), and plaintiff filed a cross motion seeking to compel the defendant to accept service of the complaint (Dkt. #14).
I. Failure to Effect Proper Service of the Complaint
"The Federal Rules of Civil Procedure place the responsibility for proper service of a summons and complaint, and the burden of demonstrating proper service, squarely upon the plaintiff." Lab Crafters v. Flow Safe, Inc., 233 F.R.D. 282, 284 (E.D.N.Y. 2005).
Generally, where a process server's affidavit of service is rebutted by a sworn denial of service by the defendant, an evidentiary hearing must be held, at which plaintiff must establish jurisdiction by a preponderance of evidence. See Old Republic Ins. Co. v. Pacific Fin. Servs. of America, Inc., 301 F.3d 54 (2d Cir. 2002); Daimlerchrysler Fin. Servs. v. Kennedy, 2009 U.S. Dist. LEXIS 4593 (N.D.N.Y. 2009); Pettus v. Havrda, 626 F.Supp. 1308 (S.D.N.Y. 1986) (same). Here, I find that such a hearing would serve no meaningful purpose. Even assuming arguendo that the plaintiff did not serve the complaint in a timely fashion, considering the fact that the applicable statutes of limitations have expired and that the defendant had notice of plaintiff's claims by way of his administrative agency complaint and Summons with Notice, and the fact that the complaint has been electronically filed, the Court elects to "exercise its discretion in granting an extension without good cause [under Fed. R. Civ. Proc. 4(m)], rather than dismissing the case for improper service." Lumbermens Mut. Cas. Co. v. Dinow, 2009 U.S. Dist. LEXIS 68658 at *10-*12 (E.D.N.Y. 2009) ( quoting Kalra v. City of New York, 2009 U.S. Dist. LEXIS 28857 at *12 (S.D.N.Y. 2009)) (pertinent factors in determining whether an extension of time to effect proper service are include: (1) whether the applicable statute of limitations would bar the refiled action; (2) whether the defendant had actual notice of the claims asserted in the complaint; (3) whether the defendant had attempted to conceal the defect in service; and (4) whether the defendant would be prejudiced by granting plaintiff's request for relief from the provision).
Thus, in light of the pertinent considerations, and the long-standing judicial preference for deciding cases upon their merits, Salahuddin v. Cuomo, 861 F.2d 40, 42 (2d Cir. 1988), I find that regardless of whether plaintiff has produced adequate proof that the complaint was timely served on the defendant, plaintiff is entitled to an extension of time to serve the complaint pursuant to Fed. R. Civ. Proc. 4(m) and defendant's demand while the case was in state court, and is directed to serve the defendant by mail or otherwise with the already-filed complaint (Dkt. #8) within ten (10) days of entry of this decision and order. Upon such service, defendant is directed to file and serve its response to the complaint in conformity with Fed. R. Civ. Proc. 12.
II. Failure to Comply With a Court Order
Defendant also contends that the matter should be dismissed because the plaintiff's delay in filing the complaint violates Rule 2(a)(1) of the Western District of New York's Administrative Procedures Guide, which generally requires that all papers be electronically filed. See W.D.N.Y. Admin. Proc. Guide, Rule 2(a)(1) (incorporated by reference in Rule 5.1(a) of the Local Rules for the Western District of New York). Because the Rule 2(a)(1) contains no reference to sanctions for non-compliance, and because the complaint has now been electronically filed, the Court declines to sanction plaintiff for his initial failure to "e-file" the complaint, but cautions plaintiff that familiarity with the Local Rules, and the Administrative Procedures Guide which is incorporated therein by reference, is expected.
III. Failure to Prosecute
It is well settled that federal courts are vested with the authority to dismiss a plaintiff's claims where the plaintiff has failed to prosecute them. See Fed. R. Civ. Proc. 41(b); Chambers v. NASCO, Inc., 501 U.S. 32, 44 (1991) (among the "facets to a federal court's inherent power" is the power to "act sua sponte to dismiss a suit for failure to prosecute"). See also Local Rules of Civil Procedure for the Western District of New York 41(b). Here, it is undisputed that for seventeen months after this action was removed to this Court, plaintiff failed to file a copy of the complaint, or to otherwise direct any activity toward the defendant or the Court to further the case whatsoever. Nonetheless, the Court is keenly aware that its authority to dismiss a case for failure to prosecute is a "harsh remedy to be utilized only in extreme situations." United States ex rel. Drake v. Norden Sys., Inc., 375 F.3d 248, 254 (2d Cir. 2004).
The Second Circuit has set forth several factors for a district court to consider when contemplating a dismissal for failure to prosecute: (1) the duration of the plaintiff's failures; (2) whether plaintiff had received notice that further delays would result in dismissal; (3) whether the defendant is likely to be prejudiced by further delay; (4) whether the district judge has taken care to strike the balance between alleviating court calendar congestion and protecting a party's right to due process and a fair chance to be ...